Preparing a P46(car) demarcation point to manage P46 (car) records that have already been notified to HMRC

Overview

When setting up a new P11D Organiser system, many customers import a wide range of cars and their assignments as a 'start point' from which to start managing their employees and the fleet of vehicles provided to them. As the P11D Organiser marks newly imported and assigned cars as 'ready for submission to HMRC', any car assignments that have already been notified to HMRC will need to be marked as such within the system to create a valid start point and avoid them being submitted again. There is a simple process that can be undertaken to mark all cars as submitted within the software before moving forward:

Step 1

Ensure you are at the 'Employer Level' of the software by selecting the Employer Icon 

Step 2

Go to the Reports Wizard at the bottom right hand corner of the screen

Step 3

Select '3. Periodic' from the left menu, and 'P46 (Car) 20xx/20xx' from the report list on the right panel & click "Next" to continue

Step 4

Select 'This Employer' from the next stage of the wizard (Scope) & click "Next" to continue

Step 5

Select 'All Tax Year' from the next stage and click "Next" to continue

Step 6

Select "Printer" and "Next"

Step 7

Click "OK" on the print driver selection window and the system will produce a preview to screen of all the statements (this can be deleted or just closed):

Step 8

The software will the present a dialogue asking if you want to mark all the P46 (car) reports as printed - ensure you answer "YES" to this.

Step 9

You can now check there are no cars ready to be submitted to the HMRC Government Gateway by selecting the 'HMRC Filing' option from the top menu, and then 'P46 (car) Filing By Internet - FBI'. From the dialog that appears, ensure the 'Exclude all printed P46(car)' box is checked, and click "Prepare Submission" at the bottom.

Step 10

You should see a confirmation dialogue that the submission is empty (as below).

From this point on, new car changes to the system will be logged for the P46(car) submission process.