HMRC No Longer Accepting Paper P11D and P11D(b) Forms

You may have read in the latest Employer's Bulletin that HMRC has announced that from 6th April 2023, it will no longer accept paper P11D and P11D(b) forms. An extract of the article is below:

From 6 April 2023 all P11D and P11D(b) must be reported online

For the 2022 to 2023 reporting year we will no longer accept paper P11D and P11D(b) forms, this includes lists. We recommend you file using one of the following methods:

• HMRC’s PAYE Online service
• Commercial payroll software

If you make a mistake and need to submit an amendment

From 6 April 2023 we will no longer accept any paper amendments. Instead, we will launch a new online submission link to submit your amended P11D and P11D(b). More information on how to use this will be available in the April edition of the Employer Bulletin.

This change has no effect on the way you use the P11D Organiser today or your ability to submit information to HMRC electronically, it is JUST related printing and posting the information to HMRC. It also does not prevent you from using the HMRC P11D Facsimile for distribution of information to your employees, although we'd strongly advise the use of customised benefit statements if possible.

The P11D Organiser and Electronic Submissions

A majority of our customers already take advantage of the P11D Organiser's ability to submit P11D information to HMRC using the in-built tools of the software - the P11D Organiser has a Government Gateway client integrated into the standard software that will securely send P11D and P11D(b) information to HMRC at the click of a button.

However, it has become evident that some customers still 'print & post' their submissions, sometimes because they always have, but some seem unaware that this facility exists in the standard product which they are already using. This is a link to a guide that will walk you through the process of submitting electronically if you've not used it before: HMRC Filing - End of Year Filing by Internet - FBI.

P11D and P11D(b) Amendments

HMRC has now updated their guidance on submitting amendments (see here) - we have also updated our guides to match: I have submitted P11Ds to HMRC – how do I amend my return?

HMRC have also confirmed that there will be no ability for software to submit bulk uploads or amendments through the new route and have stated that submissions will need to be on an individual basis using the new route.

Summary

HMRC removing the ability to submit paper P11D and P11D(b) forms is a good thing - anytime manual intervention is required to process data there is a chance of errors creeping in, but printed documentation also opens a security hole related to personal information. This change, in line with many of the Making Tax Digital initiatives, will speed up processes, enhance accuracy, and improve security, which are all beneficial to employees and employers. The P11D Organiser is perfectly positioned to ensure that data you have entered is sent to HMRC in the fastest and most secure method available.

If you want to discuss any of these points, please drop us an email to [email protected], or give us a call on 0161 820 7113.