Adding a car record

Benefit and expenses records are assigned to the selected employee record within the system. The software will require a certain amount of information in order to calculate a benefit in kind value. The information required to be entered is particular to each section of the P11D.  


Car details record


STEP 1 - Select the employee record to that you wish to assign the benefit to (further information on finding an employee can be found here)


STEP 2 - Select benefit section “Section F” from the drop-down benefit selector – or click on the “Section F” icon at the top of the screen.


STEP 3 - Click the ADD button. 

STEP 4 - Select a “Type of car” to use (Default “Cars and car fuel - Main company car”) and click OK

Enter the details of the car including elements such as Fuel type, CC, CO2 emissions (and Electric Mileage Range where applicable), and List Price - Click Save to save the "car details" and move on to the car allocations/calculation step.


Car allocation record

Enter the details of the benefit in order to allow the system to correctly calculate the benefit in kind value. The factors that influence the car benefit bik value are accessible:-


Price - including the value of Accessories subsequently added after the car was made available to the employee.


Capital contributions - lump sum paid by the employee as capital contributions towards the cost of the car or accessories.


Payments made for Private Use of the Car can also be entered. 

The dates that the car was available FROM and TO are also required. The "Yes" default is set to all of the Tax year, any changes to this should be keyed into the appropriate fields.  
The system also caters for "Any other days unavailable (30 days or more)" whereby the system will reduce the BIK value as appropriate.   



Fuel benefit charges for the provision of fuel for Private motoring are set with Yes / No settings. For example, the setting of "Yes" (fuel provided) & "NO" (employee pays for private fuel) would apply a fuel benefit charge to the employee.  


P46 (car) Settings

The amount paid, and the frequency of any private use payments can entered to cater for HMRC’s P46 (car) reporting requirements.

To view the P46 car settings click the P46 (car) Settings button at the bottom of the car allocation screen.



Reason for P46 (car)

In most instances, the setting for "Reason for P46 (car)" should be left unchanged as the default of “Auto generate P46 (car) when required” otherwise the online P46 FBI process may not accurately report all the required P46 (car) changes correctly.

However, this screen is used to fix the reason for P46 (car) reporting in the event that:-
A car (or fuel for private use) is actually withdrawn on the LAST DAY OF THE TAX YEAR (05/04/20xx) or
A car is provided for the first time on the FIRST DAY OF THE TAX YEAR (06/04/20xx)

Payments made for private use of the car

As part of the P46 (car) submission, the software will inform HMRC of the amount and frequency of private use contributions expected to be made by the employee in relation to the car allocation. 


Expected contribution made for private use of the car

Enter the amount of money paid by the employee specifically for the private use of the car 


Frequency of contributions made for private use of the car

Using the drop-down selection, set the frequency that the payment is going to be made (weekly, monthly, quarterly. annually) 



Having entered all the relevant data on the click the SAVE button to save both the car details & car allocation records.



Editing Car Records 

The saved record can be edited in two ways:-

  1. The car "allocation" record (dates of availability, employee contributions, etc.)
  2. The car "Asset" details record (make, model, value, CO2 etc.) or

Editing Car Allocation Record

The car allocation record can be edited using the EDIT button. 


This will then allow you to make any necessary changes to the record using any of the data entry fields e.g. make a correction to the dates that the car was available FROM and/or TO etc.

Additional information can be edited such as Accessories, Capital contributions, Private use payments and fuel benefit settings.  Having entered this information click the OK button to save the car record.


The car details record can edited by editing the record and using the "Modify Asset" button 



Changes and corrections can then be made to any of the car details fields e.g. correcting a value for the list price of the car. Having entered all the relevant data, click the SAVE button to save the car details record.




Deleting Car Records

Individual car benefit records can be easily deleted using the delete button on the benefit record screen.
To delete a car record...

STEP 1 - Select (left mouse click) the record to be deleted 
STEP 2 - Click the Delete button

STEP 3 - Confirm YES to the pop-up dialogue box

Additional Car Documentation
Click here to see how to set up Optional Remuneration Arrangements (OpRA) for Company Cars as well as how to input Private Registration Numbers.


OpRA for Company Cars

Private Registration Plates